Finance & Operations Manager

The Community Foundation of Teton Valley is hiring an experienced nonprofit professional to join our team as the Finance & Operations Manager. Responsible for overseeing the day-to-day financial and operational activities, budgeting, reporting, bookkeeping, regulation compliance, HR administration, and ensuring the organization runs efficiently. Offers a competitive salary and generous benefits. Please submit resume, cover letter, and references by 5 pm, Friday, September 26, to [email protected]. Position open until filled.

Job Description
Are you ready to join the dynamic team at the Community Foundation of Teton Valley? We are in search of a proactive, relationship-focused, detail-oriented, and skilled Finance & Operations Manager to help steer our organization’s excellence. In this role, you will be at the helm of managing day-to-day financial and operational activities. You will work closely with the Executive Director and staff to oversee critical roles in budgeting, financial reporting, compliance with regulations, and human resource administration. You will also lead initiatives that contribute to our team’s innovative efforts to enhance and streamline efficient systems. 

About Us 
At the Community Foundation of Teton Valley, we care about our community. With an active Board and seasoned staff team, we achieve our mission by empowering donors, championing local nonprofits, promoting a culture of giving, and serving as a catalyst in addressing critical community needs. The Community Foundation hosts the Tin Cup Challenge, an annual fundraiser that in just 18 years has raised over $30 million for Teton Valley nonprofits. For more information, please visit www.cftetonvalley.org or call the office at (208) 354-0230.

Reports To: Executive Director, Community Foundation Teton Valley

Primary Duties & Responsibilities:  

Financial Management:

• In concert with the Finance Committee, develops and implements financial policies and procedures, ensuring they are consistent and effective. 
• Identifies and mitigates financial risks, implementing internal controls and best practices. Oversees day-to-day financial operations including managing the general ledger, cash flow, and bank reconciliation processes. Prepares and makes bank deposits.
• Maintains accurate financial records, ensuring they are up-to-date and compliant with accounting standards. 
• Prepares financial statements and generates reports for management, the Community Foundation’s Board of Directors and Finance Committee, and regulatory authorities. 
• Manages the revenue cycle, overseeing accounts receivable, income derived from investments, and other income to optimize cash flow.
• Manages accounts payable to ensure timely, accurate payments and works to negotiate the best bank fees and other investment fees.
• Leads and serves as the primary reviewer of Tin Cup processing, ensuring accuracy, compliance, and seamless internal account reconciliations.
• Reviews gift, grant, and other general ledger adjustments, ensuring alignment with financial policies and strategic objectives.
• Oversees Tin Cup event application financial procedures, including fund and profile setup, ensuring integrity in financial reporting and alignment with applicant intent.
• Manages Professional Employer Organization (PEO) human resources administration, payroll and benefits, overseeing the accurate and timely processing. 
• Routinely reviews and validates PEO payroll data, benefits, and other PEO fees and ensures costs are accurate before entering these costs in the finance system.
  

Operational Management:

• Implements and maintains internal controls, establishing and monitoring internal controls to safeguard assets and ensure financial integrity.
• Assists with budget preparations, working with the Executive Director and the Treasurer to develop and implement annual budgets. 

• Monitors and reports on budget performance, tracking actual performance and identifying variances. 
• Develops financial forecasts for future financial needs and identifies potential risks and opportunities. 
• Maintains relationships with key stakeholders, such as banks, donors, auditors.
• Coordinates audit activities to ensure compliance with audit requirements as needed and works with a Certified Professional Accounting Firm to prepare the IRS annual tax return.
• Participates in the development of the CFTV strategic plan; monitors and reports on key metrics to ensure the organization is achieving program goals.
• Drafts and updates financial policies to ensure data integrity and accountability.
• Manages and executes the calculation and processing of quarterly and annual administrative fees, ensuring transparency and accuracy.
• Manage record retention and destruction per the organization policy. 

Skills & Experience:

• Bachelor’s degree in accounting, finance, business administration, or a related field a plus
• Advanced degree or professional certifications a plus
• Experience in financial management, accounting, and bookkeeping crucial, along with a strong understanding of nonprofit financial principles and compliance
• Proficiency in budgeting, financial analysis, and grant management, including understanding nonprofit accounting principles, GAAP, and fund accounting 
• Experience in office management, human resources, and related administration
• Strong organizational and time management skills 
• Experience using non-profit accounting software as well as Microsoft Office and Google Suites 
• Excellent written and verbal communication skills, along with the ability to build relationships with diverse stakeholders
• Proficient identifying issues, developing solutions, and making informed decisions 
• Experience contributing to the organization’s strategic planning and development 
• Experience with nonprofit audit cycles and processes valuable  
• This role displays leadership, communication & organizational skills with the ability to manage multiple tasks in a fluid work environment
• Non-profit and/or community foundation experience working with endowment, DAFs, and agency funds.

Compensation:

This is a full-time, exempt position offering a competitive salary with paid time off and comprehensive benefits. 

How to apply:

To embark on this exciting journey, please send your resume, cover letter and references (including one direct supervisor) to [email protected] by Friday, September 26. In your cover letter, express your interest in joining the Community Foundation of Teton Valley and how your qualifications align with this pivotal role. The position will remain open until filled with a preferred start date by November 1, 2025.

Physical demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The vision requirements include close vision and ability to focus. The employee must regularly lift and/or move up to 25 pounds.